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Department of Defense’s SBIR/STTR online training calendar – free 2018 webinars

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The Department of Defense’s SBIR/STTR Program Office has put together an on-line training program catalogue for small businesses for the year. Upcoming SBIR/STTR webinar topics are listed below, along with dates. More information on each title is found on the registration site. All are offered free of charge.
  • How to Use the DOD SBIR/STTR Submission Site / Important Proposal Considerations / Using SITIS – May 24, 2018
  • Managing Intellectual Property – Important Business Considerations for Commercialization – June 5, 2018
  • Understanding the Evaluation Process/What to Do with a Debrief – June 26, 2018
  • Working with Prime Contractors – July 17, 2018
  • The DOD Acquisition Process / Contracting – August 1, 2018
  • Commercialization Assistance Programs and Beyond Phase II Considerations – Sept. 4, 2018
  • Manufacturing / Working with MIBP – September 18, 2018
  • Testing and Evaluation – October 9, 2018
  • Phase III Process – How to Identify Non-SBIR – October 30, 2018

Posted in: Uncategorized, Upcoming Events

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CVE Special Alert – VIP Enhancement and 30-Day Suspension Notice

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Adapted from the announcement sent by CVE to PTAC counselors and of special interest to any CVE applicants or renewals now through late June 2018: VIP Enhancement and 30-Day Suspension Notice

1. On May 14, 2018, the U.S. Department of Veterans Affairs (VA), Office of Small and Disadvantaged Business Utilization (OSDBU), Center for Verification and Evaluation (CVE) began the rollout of the new Vendor Information Pages (VIP) to support the Vets First Verification Program. OSDBU and CVE are committed to improving customer service and the overall Verification experience. The enhanced VIP will enable OSDBU to manage all aspects of the Vets First Verification Program more effectively, and improve the online experience of Veterans.

2. On May 21, 2018, CVE will suspend incoming case applications to facilitate the transition to the new case VIP interface. The suspension of incoming cases will last for approximately thirty (30) days and include both new applications and reverifications. CVE will continue processing previously submitted applications during the suspension period. As such, any applicants (Veteran businesses) that desire to have their applications begin the verification process before the suspension start date, should strongly consider submitting their applications to VIP prior to May 21, 2018.

3. Major VIP enhancements include:

  • Single Sign-On login process – You must have a DS Logon (Veterans) or create an ID.me Account (Non-Veterans and Representatives) to access the re-designed VIP
    o Enrollment in the Defense Enrollment Eligibility Reporting System (DEERS) is required to obtain a DS Logon
    o DS Logon and ID.me account access instructions are attached DS Logon and ID.me Account Instructions
  • System for Award Management (SAM) registration and Data Universal Numbering System (DUNS) validation:
    o Automatic when the user inputs the DUNS
    o Elimination of Veteran frustration when submitting applications with incorrect DUNS or incomplete SAM registration
  • New user specific dashboard capabilities and Veteran process enhancements:
    o Easier to upload individual and business tax returns
    o Ability to upload or create resume
    o Easier to sign VA Form 0877
    o Ability to designate a representative to serve as proxy for only specific designated owners
    o Ability to track all verification application information in one unified location/view
    o Ability to submit and track the status of Help Tickets
    o New calendar capability to view appointments with Case Analysts
    o Ability to automatically request/receive ten-day extensions for most document requests (not including risk, status protest or cancellation related requests)
    o Application audit submission feature identifying outstanding tasks requiring completion prior to submission

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Recent development in the DOD cybersecurity regulations

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An update to our December post on implementation of a NIST SP 800-171r: This past Tuesday (April 24th 2018), DOD issued draft regulations on its cybersecurity clause DFARS 252.204-7012.  Attached are pdf copies of the Federal Register notice plus the two documents referenced in the notice.

PTAP has been advised that DOD has implicitly acknowledged that contractor implementation of a NIST SP 800-171r cybersecurity plan is not going as anticipated.  The draft guidance explains three levels of priority within an implemented System Security Plan (“SSP”). The utility of the priority levels is that DOD has identified the priorities on an item-by-item basis per the NIST security requirement.  For example, multifactor authentication (NIST 171, 3.5.3) is a priority 1 (“P1”) while monitoring security controls (NISAT 171, 3.12.3) on an ongoing basis is a priority 3 (“P3”).  DOD is again focusing on the development of SSP as supplemented by a Plan of Action that includes an implementation schedule.

More importantly, and as highlighted during the presentations sponsored by PTAP, DOD has emphasized that SSPs (with or without an accompanying Plan of Action) will be an evaluation factor used to discriminate among offers as a means to evaluate the government’s overall risk of providing “covered Defense information” to contractors who then use or store CDI on their IT systems.  Specifically, the draft guidance states that RFP’s must require delivery of NIST SP 800-171 Security Requirement 3.12.4 – System Security Plan (or specified elements of) and [NIST-171] Security Requirement 3.12.2 – Plans of Action with the contractor’s technical proposal.

Thanks to David B. Dempsey of Dempsey Fontana, PLC of making us aware of these recent developments!

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Small Business Size Standards and NAICS Codes update

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The U.S. Small Business Administration (SBA) updated its Table of Small Business Size Standards adopting the Office of Management and Budget’s 2017 revision of the North American Industry Classification System (NAICS) effective October 1, 2017. The revised NAICS Codes and their corresponding size standards will be available in SAM for use in entity registrations starting October 7, 2017. The updated table of size standards is available now on SBA’s website at www.sba.gov/size.

For more information please contact your Virginia PTAP counselors.

Posted in: Resources

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Passing along a message from FEMA

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Greetings,

Thank you for the Federal Emergency Management Agency (FEMA) regarding your interest in doing business with FEMA.  If you are contacting FEMA seeking to do business in support of a disaster recovery effort, please be aware that in accordance with the Robert T. Stafford Act, FEMA’s goal is to seek local companies within the disaster area for services related to a specific disaster when practical and feasible.  The ILP establishes strategic relationships with suppliers and stakeholders; serves as an information provider for suppliers seeking to do business with FEMA; and connects suppliers with program offices in support of FEMA’s mission.  The ILP encourages your business to review the information referenced below.

  1. Register with the System for Award Management (SAM)

Official Federal Government registration is processed within SAM www.sam.gov .  Direct all questions regarding the SAM registration process to the Federal Service Desk at1-866-606-8220.

To get started with your SAM registration, you must have the following:

  1. Voluntary submission of the Vendor Profile Form

The Vendor Profile Form can serve as supplemental market research for the agency.  Information supplied should not be proprietary or sensitive in nature. Please be specific about how your products and/or services can support FEMA’s mission. Submission of the Vendor Profile Form does not imply a guaranteed meeting or contract award. 

*Please click on the following link to access the vendor profile form:Indusry Liaison Program Vendor Profile Form < Caution-https://www.fema.gov/media-library/assets/documents/29748 >  and submit the form toFEMA-Industry@fema.dhs.gov < Caution-mailto:FEMA-Industry@fema.dhs.gov > 

*NOTE: FEMA does not charge any company a basic registration fee.  There are companies that replicate services of Federal Government entities and there are typically fees associated with their services.  Most Federal Government services, if not all, are free of charge.  Always make it a practice to reach out to the appropriate Federal agency first to inquire about the validity of the service, specifically if a fee is associated with it.

All meeting requests are at the discretion and availability of the FEMA Contracting Officer, Program Office, and FEMA representatives.  If the agency identifies the need to meet to further discuss your company and its capabilities you will be contacted. 

Types of Meetings Currently Offered:
  • Face-to-Face Meetings
  • Conference Calls
  • Topical Educational Sessions (TES) – These sessions will be periodically offered virtually to provide mission specific information relative to various FEMA programs
  • Industry Days – Will be posted onFBO.gov < Caution-http://FBO.gov >  as applicable to program requirements
Learn More About:
  • Donation and Volunteering – Please visit FEMA’s Volunteer & Donate Responsibly page https://www.fema.gov/volunteer-donate-responsibly .
  • Debris Removal – Become a member of the Corps of Engineers Contractor Registry if you are interested in performing disaster response and recovery work; e.g. debris removal.  Follow this link to access their website// www.usace.army.mil/Missions.aspx
  • FEMA Industry Liaison Program –http://www.fema.gov/about-industry-liaison-program
  • FEMA – https://fema.gov
  • FEMA Small Business Program –All Small Business inquiries should be directed to FEMA-SB@fema.dhs.gov
  • Department of Homeland Security Vendor Outreach Session – www.dhsvoms.moriassociates.com
  • Contracting Opportunities –You are encouraged to visit the following websites to identify such opportunities:
  • Federal Business Opportunities –Free web-based portal which allows vendors to review Federal Procurement Opportunities www.fbo.gov
  • DHS Advance Acquisition Planning System: Monitor the forecast of DHS contract opportunities at DHS Advance Acquisition Planning System http://www.dhs.gov/xopnbiz/opportunities/gc_1300288340710.shtm  .

We trust that this information will prove helpful.  If we may be of further assistance, please contact us at the email address or phone number listed below.

Regards,

Industry Liaison Program
Business Relations Branch
Acquisition Program and Policy Division
Office of the Chief Procurement Officer
Email:    FEMA-Industry@fema.dhs.gov < Caution-mailto:FEMA-Industry@fema.dhs.gov >
Phone:    (202) 646-1895
Website: Caution-http://www.fema.gov/about-industry-liaison-program

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Navy signs MOU with GSA

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GSA and Department of the Navy recently signed a memorandum of understanding for extended use of the OASIS (One Acquisition Solution For Integrated Services) contract for complex professional services requirements. Its focus includes, but is not limited to; Military Engineering, Aircraft R&D, and Space and Missiles R&D. Using the OASIS contract offers the NAVY a streamlined acquisition tool to meet its requirements while reducing costly duplicate contracts. Additional information: OASIS@GSA.GOV.

Posted in: Resources

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